Start of abstract submission
April 20, 2023
August 7, 2023:
Start of VISA application
We provide visa support to the ICNS-14 attendees who need a Japan visa to attend the conference. Please read the information below carefully and proceed with the visa support request, if necessary. The number of days required to apply for a VISA depends on the case, but we recommend that you apply at least one month in advance. The VISA is valid for 3 months from the date of issue, so we recommend that you apply as soon as possible.
Who needs a Japan visa
is a list of the visa exempted
If the country of your nationality (not of your residence) is on the list, you are NOT REQUIRED a visa to enter Japan.
What type of visa you should obtain
The most appropriate
visa type for conference attendance is a
short-term business visa.
What kind of visa support we provide
We will provide the
following visa supporting documentation that
is required for your business visa
application: Letter of Invitation, Letter of
Guarantee, Itinerary in Japan, and Inviter's
Certificate of Employment.
Those will be provided by
email in PDF format. Please submit the ones
printed out on your end to the
embassy/consulate of your application. If
they request the original papers, which is
rare though, please contact us so that we
can send them by postal mail.
When and how to make a request
The online form for
early August to
you to contact the
of your application
processing time if
you are not sure,
and submit your
request with enough
time to spare.
You will receive
within 5 business
days after making a
make a request, please submit the required
information through the online request form.
Please note that prior to the submission,
you need to:
(1) complete your conference registration and payment
(2) prepare the following information
- applicant's profile (name, date of birth, occupation) including your accompanying persons
- applicant's passport photocopy including your accompanying persons
- flights to/from Japan
- hotels in Japan (name, address, phone)
- contact in Japan
Please find the detailed visa information at
the website of the Ministry of Foreign
ICNS-14 Visa Support Team: